Event Organising A Beginners Guide

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Events can be an amazing way of raising funds for your Charity or cause, and raising awareness of your group or organisation but if you have never been involved with organising an event before, it can be a bit daunting. I have first hand knowledge of this when I organised the first Rossendale 60’s Festival single-handedly back in 2013. By 2014, Pete Sweetmore came on board along with others to form an organising group and now the festival has developed to a point where it has been shortlisted in the final of the Northern Soul Awards for Music Festival of the Year. Over the years we have been involved with a number of organising groups and helped and supported many events. What this document is about is to pass on advise learned along the way in the hope that it will both help and encourage individuals and organisations to organise their own event.

  1. Talk to others about your event idea and listen to opinions
  2. Encourage others to join you in organising the event and delegate responsibilities to each (funding, publicity, logistics)
  3. Look for a venue and discuss costs, availability and the facilities that you may need
  4. Seek funding to support the set up costs (RBC Neighbourhood Forum, Local Businesses)
  5. Seek advice on Insurance, Licences etc (Alison Wilkins RBC)
  6. Publicity is important so make sure you use or develop a good social media network (Facebook, Twitter etc). Contact local press and radio to promote your event

The following are individuals and organisations that can help along with contact details:

Advise on event organisation, funding and promotion:

  • Barry Hyde – email b.hyde3@ntlworld
  • Pete Sweetmore – email petesweetmore@hotmail.co.uk
  • Alison Wilkins – Bacup Events Group – email alisonwilkins@rossendalebc.gov.uk
  • Keith Jenkins – Markets Manager – email keithjenkins@rossendalebc.gov.uk

One of the Valley’s recent successes is The Clog Market in Rawtenstall which is run by Jane Boys. She is happy to help and advise those who are looking to start a market. Her email address is info@glorygloryvintage.co.uk

There really is lots of help and advise out there, you just need to ask for it.




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